Building A More Resilient Workplace

Anyone managing back-to-back virtual meetings until 5pm knows how hard it is to stay productive, and yet given the post COVID 19 virtual workspace, meetings have become a major metric of work value. To thrive in a rapidly changing world, managers and teams need to continuously improve all aspects of their workplace ability to build more resilient team cohesion: communication, productivity, leading people and creating a conscious and transparent workplace culture.  

Resilience is simply the ability to recover quickly from difficulties or a crisis and is crucial for your team to be able to innovate and succeed. That means, even remotely, you need to find creative solutions to keep everyone on track to deliver their tasks. And that in turn means bringing all the pieces of the puzzle together into something that makes sense for the whole and not just parts of the team.  

Here, we’ve collected the best hacks to make your virtual team more productive and resilient. 

Invest in better internal communication tools 

By using the best collaboration solutions, teamwork in the workplace can be improved and even encouraged. People cannot be productive if below par technology often hinders their efforts to contribute, communicate, share data, or even collaborate to meet targets.  

One of the best ways to boost productivity is to keep up to date with responsive communication tools. Utilizing work-friendly platforms can go a long way in encouraging employees to communicate with one another without wasting time chasing emails. 

While it can be a maze deciding what buffet of tech tools will best boost productivity, overall, the investment in choosing the best tools impact workplace resilience. Focus on three critical communication areas that need collaboration: instant communication, file sharing and project management.  

Conquer Procrastination using the Three Most Important Tasks (MITs) 

Any ambiguity in the workspace is a productivity killer and likely leads to procrastination. One way you’ll know whether your team is the right size is if everyone has a specific role to play and a clearly delineated set of responsibilities. You also need to clearly communicate everyone’s job to them so there is no ambiguity about who is doing what. 

To cure low productivity, it’s imperative that all team members not only understand the roles assigned, but also take the time to prioritize their top three tasks for the day. These should be clearly communicated and written using more than a three-word description.   

Encourage Saying “NO” 

While working in teams, it is important to create an environment that allows the opportunity to say no even when it feels hard. To elevate productivity levels, tasks given need to be manageable and one must be able to deliver on the tasks all the time. When overwhelmed, a firm “no, I’m busy right now. I’ll let you know if I’m available later” should suffice. 

Create and follow a ‘to do list’ not a ‘wish list’. 

Memories are notoriously unreliable. 

If you try and remember everything you need to do, you’re going to end up with a lot of unfinished tasks. Don’t take the risk, write down everything you need to remember. 

Feel free to use apps on your smart phone to do this like  the Todoist app to keep track of EVERY habit, task, and errand. Go a step further and assign times to each task to ensure that you have items on the list that can be accomplished so that your list is not a wish list.  

Create a Psychologically Safe workplace. 

According to research by Google, teams with psychologically safe environments had employees who were less likely to leave, more likely to harness the power of diversity, and ultimately, who were more successful. 

Engineering the perfect team is more subjective than we would like, and one must take targeted steps to understand the team he or she works with and think through ways to encourage personal growth even within the larger team.  

Communicate with your team. 

It’s critical to communicate clearly, make sure to phrase messages, emails, assignments more clearly and clarify to ensure that the team is on the same page. For example, end your virtual calls or emails with a summary of what you’re planning to do next, or what the conclusion and findings of the meeting are, just so everyone is on the same page. 

Remote working has changed the nature of the work environment which means more teams are working remotely from home. If you lead one of those teams or are a part of one of those teams, stick to these work hacks to ensure productivity and efficiency even while working remotely.  

How can we help you?

© Muyi Group. All Rights Reserved. Website by NWT